Executive Assistant/Off-Site Office Manager

Published on 03/06/2023Hope For The Heart - Plano, TX


General Description: The Executive Assistant/Off-Site Office Manager is responsible for providing executive and administrative support to HFTH’s Founder, while exhibiting a servant’s heart and attitude in a fast-paced, dynamic work environment. The duties of this role include administrative support of a complex nature requiring independent judgement.

Key responsibilities: 

·         Maintain partner relationships that are modeled after the ministry’s core values.

·         Provide frontline support as requested to help ensure timely completion of projects.

·         Complete a broad variety of administrative tasks including: managing calendars and collaborating effectively with others to coordinate multiple, cross-ministry scheduling needs; monitoring and responding to emails; organizing travel and agendas; and composing and preparing correspondence.

·         Research, prioritize, and follow up on incoming issues and concerns.

·         Maintain discretion and confidentiality.

·         Assist in the assembly and publishing of board materials, resolutions, correspondence, and minutes from meetings as instructed.

·         Management of multiple tasks and projects independently with minimal supervision.

·         Review Founder/CSO mail/incoming correspondence, sorting, and filing as required.

·         Provide reminders regarding upcoming meetings, events or anything requiring a collective action from the executive team and/or other team members.

·         Filter calls, inquiries, etc. for Founder/CSO.

·         Responsible for maintaining office supplies, HFTH products and coordinating office equipment and personal equipment repairs and maintenance for remote location.

·         Attend meetings with Founder/CSO (both business and personal as needed) to provide a “2nd set of ears” and keep records.

·         Oversee processing of business and personal bills, and account reconciliation.

·         Administer tasks and functions in accordance with directives to ensure special projects are managed in manner that allows the Founder/CSO to focus on writing, teaching and speaking engagements.

·         Oversight of duties for off-site personal staff.


·         Bachelor’s Degree from a four-year college or university; or 5 or more years related experience and/or training; or combination of education and experience

·         Proficient in Microsoft Suite

·         Ability to respond effectively to the most sensitive inquiries or complaints such as media, attorneys, regulatory agencies or law enforcement

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